Insmed Incorporated

Executive Assistant - Regulatory/Pharmacovigilance

Job Function
Drug Safety & PV

Company Description

About Insmed!

Insmed understands that its most valuable resource is its employees. We place great value on the unique skills, talents and qualities that each of our employees brings to our company. We are building a world-class team with a focus on innovation, teamwork and the desire and ability to change the way our patients live.

Insmed is a fast-paced, high-energy organization that seeks talented individuals who are leaders in their respective functional areas of expertise, who are creative problem solvers and who have the desire to make a difference.


About the Role!

The role of the Executive Assistant is to provide daily and on-going administrative support to senior level executive staff members within the Regulatory and Pharmacovigilance departments as required. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The role will require the candidate to be extremely organized, have excellent oral and written communication skills, and be able to manage the needs of multiple constituents. The ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role. The candidate must be able to handle multiple projects simultaneously while remaining flexible to shift priorities quickly. It is important that the candidate not only have strong working knowledge of MS Office but have advanced PowerPoint and Excel skills, including the development of complicated slides and presentations. International experience is a must.


To be considered, the ideal candidate MUST have pharma/biotech experience.  Experience supporting Regulatory and/or Pharmacovigilance or other teams within Pharma/Biotech  is required.


Additional representative responsibilities will include, but not necessarily be limited to, the following: 

  • Responsible for managing calendar, scheduling meetings, making travel arrangements, preparing expense reports including prioritizing and resolving related conflicts and competing demands while proactively scheduling important meetings with internal and external individuals
  • Facilitate Health Authoritiy meetings in the US and EU
  • Professionally interact with FDA, health authorities, legalities and other industry organizations regularly
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Preparation and revision of presentations including graphs, charts, interpreting conceptual designs to produce finished products using appropriate PC tools such as PowerPoint, Excel and Word
  • Producing meeting minutes from various kinds of industry gatherings and meetings
  • Preparation and tracking of budgets and vendor contracts; other projects requiring software/graphics expertise.
  • Setting up, maintaining files and general correspondence
  • Interfaces with other Executive Assistants to complete Corporate initiatives
  • Organizes both onsite and offsite meetingS
  • Arrange complex business travel on a regular basiS
  • Responsible for following-up on assigned tasks
  • Handle other responsibilities as assigned


About you!


Education/degree and experience, skill requirements:

  • A minimum of 6-8 years administrative assistant experience supporting senior leadership is required
  • High school diploma required; college degree preferred
  • Experience in the Pharma or Biotech industry IS REQUIRED including
  • Experience supporting Regulatory and/or Pharmacovigilance, Clinical, Medical Affairs or other teams within Pharma/Biotech  is required
  • Experience supporting multiple executives is required
  • Deep understanding of pharmaceuticals/biotech industry and regulatory & drug development laguage and terms
  • Excellent calendar management skills necessary
  • Expert-level proficiency in MS Office (including Word, Excel, PowerPoint and Outlook).
  • Experience scheduling domestic and international travel arrangements
  • Exceptional verbal and written communication skills, including professional phone etiquette, are required
  • Ability to exercise discretion in dealing with confidential or sensitive matters is essential
  • Ability to multi-task and work effectively in a cross-functional manner and manage the needs of multiple constituents is critical
  • Highly motivated toward achievement and surpassing set goals with a desire to learn and take on challenging assignments
  • Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
  • Desire to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role
  • Highly organized with a strong attention to detail, clarity, accuracy and conciseness.
  • Must successfully exhibit Insmed’s five (5) core corporate competencies of: Excellence, Accountability, Driven, Collaborative and Solutions; along with any other position specific competencies.
  • Individuals must demonstrate the ability to interact successfully in a dynamic and culturally diverse workplace.

Additional Information

Travel Requirements:

  • Up to 20% travel, both domestic and/or international is required


Additional Information

  • Insmed is an Equal Opportunity Employer and will judge all applicants based on their qualifications for the job, without regard to race, color, sex, religion, national origin, age, disability or any other characteristics protected by applicable federal, state or local law.
  • Unsolicited resumes from agencies should not be forwarded to Insmed. Insmed will not be responsible for any fees arising from the use of resumes through this source. Insmed will only pay a fee to agencies if a formal agreement between Insmed and the agency has been established.
  • The Human Resources department is responsible for all recruitment activities; please contact us directly to be considered for a formal agreement.
  • Please note that we review every submission and we will keep all submissions on file for six months. Insmed is an Equal Opportunity Employer.



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